Briarwood Homeowners’ Association Board
Minutes of the January 11, 2022 Meeting
The meeting was called to order at 7:09pm.
Board members present included, Fochtman, Styka, Byrd- Daniels, C.Pahl, E.Pahl, and Zwier. Member absent was Munishamaiah. Guests included Kevin Vanderkolk, and David Austen.
The November minutes were approved unanimously.
The December minutes were approved unanimously.
Announcements included: The luminaries were a success. They looked great. Jean Zwier thanked Kayla for organizing and labeling the ballots/dues mailing. Kayla thanked Jean for her help.
President’s Report: Monica will put together a power point presentation highlighting the goals met during the year. Kayla will also include budget information and a proposed budget for 2022. Ron Styka, Supervisor of Meridian Township will be asked to make a presentation on the State of Meridian Township.
Kayla Byrd-Daniels, treasurer reported that there was $60,051.11 in the checking account, $38,972.58 in the savings account, $11.605.05 in the CD. Ballots/Dues notices were mailed out the Monday after Christmas. By this meeting date, 146 had been returned. Only five households have not paid for 2021.
Monica will send out an official Briarwood Email reminding residents to make sure that their carriage lights are working, that snow is shoveled, and to return dues and ballots. Residents will also be informed that the entrance light at the Heritage Entrance was fixed.
Events: The Luminary event held on Dec. 21st looked good. 64 residents participated. At future meetings the Board will look at this event to find ways to make it better. Monica suggested that we go back to the Dec. 24th date. We might make this into an event where residents come to assemble their own luminary kits. Thanks to Monica Fochtman and Elizabeth Pahl for spearheading this event.
The Annual Meeting will be held on Feb. 8th, at 7:00pm. It will be a Zoom meeting. All Briarwood Residents are welcome to attend. New Board members will be presented and a presentation from Meridian Township will be given. The power point given by Monica will include committee reports. Since there are positions available, names written in on the ballots will be tabulated. These BHOA members will be contacted to see if they are willing to serve on the Board. Ballots will be counted up to Feb. 8th. Event signs for the Annual Meeting will be placed. Zoom signs will be added.
Elizabeth reported the Kona Ice will be in Briarwood on March 6, from 4 to 6 pm. They are going to send pre-order links two weeks before. These links will be sent by email. Orders will be delivered to the homes.
Maintenance: Kayla-Byrd Daniels finally heard from Blue Ridge. We have not received an invoice from them for at least two years. Their contract is good until October 2022. The board needs to look at either renewing the Blue Ridge contract or finding a new landscaping contractor. The current budget allocates from $16,000 to $18,000. The BHOA would like pay Brian Howser what is due. A certified letter to this effect will be sent by Kayla Byrd-Daniels to Blue Ridge. The goal is to settle with Blue Ridge and give to him what he is owed. Elizabeth will investigate finding a new maintenance contractor.
F.D Hayes indicated that the Binghampton Pathway lights cannot be dimmed. They will be pointed more downwards when weather permits. If any shields are added, it would void the warranty.
The next budget cycle needs to include the replacement of the sidewalk on the Binghampton Pathway which is eroding away.
Welcome packets are available for new neighbors. When distributed, members should wear masks. Rob Buffington of Brookshire Hathway and other real estate agents should be informing new residents that there is a Homeowners Association and should give them a copy of the Briarwood Rules and Covenants.
ACCE: 2045 Belding Ct. removed some old fencing, a rotting deck and putting in new landscaping. This request was approved. 2065 Shagbark requested a 6 ft. privacy fence. The ACCE Form was not submitted. Additional information was needed by the ACCE as well as the completed application before this request could be considered.
New Business: The Board adopted a policy that comments made by non-board members be limited to three minutes. Comments should be directed to entire board and not to individuals and comments should be civil. Board members should not engage in give and take with the person making comments. The board policy to this effect will be given before the comment period. This policy was adopted by a unanimous vote of the Board.
Payments for Dues can be made through PayPal.
Member Comments were made by David Austen in opposition to natural play elements that have been added to the Briarwood Nature Park.
The meeting was adjourned at 8:50.